FREQUENTLY ASKED QUESTIONS

Zoom is a new web conferencing solution. Zoom has a plethora of features including integration with ICON (Canvas), hosting online meetings and video conferences, scheduling webinars, questionnaires within meetings, and much more.

All active BYU students and faculty can host a Zoom Meeting. Individuals not associated with BYU can join a hosted Zoom Meeting.

All active BYU Employees receive the benefit of a university purchased license for Zoom Video Conferencing. All other BYU students (non-employees) have access to a basic Zoom license. This is primarily for online classes and meetings. While work and school is the primary use for our Zoom licenses, individuals are also permitted to use Zoom for personal use. This includes church and family meetings. When using Zoom for personal use please do not save recordings of those meetings to the Zoom cloud. These meetings should be saved to your local computer if they are recorded. To ensure licenses are used properly, please never share your BYU Zoom id or password with others.

YSA stake and ward leaders who are not employees of BYU should work through their ecclesiastical line to obtain an appropriate video conferencing option.

Website:

1. Go to zoom.byu.edu.
2. Click "Log Into Zoom".
3. Enter your NetID and password.

Zoom desktop application:

1. Click "Sign In with SSO".
2. Type "byu" for the company domain.
3. You will be redirected to a web browser. Enter your NetID and password.
4. Launch Zoom.

Log in to Zoom. Click “Schedule a meeting” in the upper right. Then configure the settings and click “save” at the bottom. Finally click “Start Meeting" in the upper right

Anyone can join a zoom call that is hosted by a BYU account. If you would like to invite people from outside the University to your call, you can disable the “Only authenticated users can join” option in settings.

While in a Zoom Meeting click the green button labeled “Share Screen” on the bottom of your screen in the middle. Zoom will then ask you what you want to share.

While in a Zoom Meeting click the green button labeled “Share Screen” on the bottom of your screen in the middle. Zoom will then ask you what you want to share. Select “Whiteboard”

While in a meeting, select the option on the right of the task bar at the bottom of the window. It should be labeled “Record”. There are two options: record directly to your computer or record to the cloud. For more information visit: Recording a Zoom Meeting

After you are in a Zoom Call, and after you are sharing your screen, select “Annotate” on the tool bar. This will allow you to draw on your screen, add highlighting, or add images to screen shares.

The co-host can manage the administrative side of the meeting, such as managing participants or starting/stopping the recording. The host must assign a co-host. Co-hosts cannot start or end a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host. For more information visit: Host and co-host controls in a meeting

Full-time employees can request access to host webinars or large meetings. If you would like to host a webinar or a meeting of over 300 participants, you must request access. Please contact IT support for more information.

If you recorded your meeting directly to your computer then it will be in your file system where you had it save to. To access recordings saved in the cloud, you can find them the following two ways:

1. Open the zoom desktop app and select “Meetings”. Then select “Recorded”. It will show you a list of your recorded meetings.
2. Log in to zoom.byu.edu and select "Recordings" on the left sidebar. It will show you a list of your recorded meetings.

The preferred method for storing these protected recordings is in Box.

1. Log into box.byu.edu
2. Click “New” > “File Upload” > find file on your computer

You can access Zoom from just about anywhere with an internet connection. For more information: Zoom International

Up to 300 active participants can join a meeting.

You can use Zoom with a laptop, smartphone, or tablet device. Simply download the Zoom desktop client or the Zoom app.

End-to-end encryption is an added layer of application security. Zoom can encrypt all presentation content at the application layer using TLS 1.2 with Advanced Encryption Standard (AES) 256-bit algorithm. ... Once it is enabled, all meetings are AES encrypted.